Calendar is the calendar and scheduling component of Outlook that is fully integrated with email, contacts, and other features.

Just as you write in a notebook, you can click any time slot in the Outlook Calendar and start typing. By using the Calendar you can create appointments and events, organize meetings, view group schedules and much more.

Calendar consists of various options to personalize its interface to suit the user’s needs. Users find an overview of the Current month (1) with underneath the different calendars (2) to which the user is connected. From the View tab in the Calendar Ribbon users can choose different layouts (3) to make the Calendar overview more intuitive. In the example below a Work Week view is chosen which means that Calendar shows a week that runs from Monday until Friday (4).

There are various ways to optimize the Calendar’s interface, by choosing variables like Color, Spacing, Scaling and choosing a position for different Panes.

Before setting up a meeting users can compare calendars to make planning more efficient. In order to compare calendars proceed with the following steps:

1. Click Other Calendars, then Add Calendar and choose From Address Book.

   

2. Select one or multiple names in the list, click Calendar and save by clicking OK.

   

3. The selected calendars will now be available in the calendar viewing pane and can be used for comparison.

Within the appointment creation dialogue box users have a variety of options to choose from to setup their appointment.

1. Title: give a title to the appointment which will appear in the calendar viewing pane.
2. Description: add a description to the appointment
3. Location: choose a location connected to the appointment
4. Show as: how the appointment will show up in a user’s shared calendar.
5. Skype Meeting: transforms the appointment into a Skype Meeting invitation. A link to the meeting is automatically added to the description, as well options to add required and optional attendees to the meeting.
6. Categorize: add a color label to the appointment which will show up in a user’s calendar.