1. Select the Matter from the DMSforLegal tree.
2. Right click on the Matter and select Make available offline with OneDrive for Business.

*Note: Changes made to the content added to OneDrive for Business automatically synchronize with the SharePoint server.

To start the OneDrive synchronization from the Intranet, users proceed with the following steps:

1. Open the matter that needs to be available for Offline usage.

2. Click Sync and allow your Browser to open OneDrive.

3. The OneDrive client on the user’s PC will now create a new folder for the synchronized matter and all folders and files within the matter will be available for offline usage.

To cancel the offline synchronization with OneDrive, users have to proceed with the following steps:

1. Right click on the folder you want to cancel the synchronization for and click on Settings.
2. Choose Stop Sync for the matter the synchronization needs to be cancelled for.

3. The offline synchronization with OneDrive is now cancelled.

When working on files while being offline the following situation could occur: a user tries to synchronize a file with OneDrive after the Internet connection is restored and the status symbol indicates that an error occurred in the synchronization process.

A reason this could happen is because another user might have edited the same file online and now there is a discrepancy between the available online file and the offline file that needs to be synchronized. Users will find the OneDrive app at the bottom of the Windows taskbar by clicking the icon in the system tray.

Next to the red cross as a status indicator the OneDrive App will show the following message to notify the user that the synchronization process didn’t complete.

Users can take the following steps to resolve this issue:

1. Right click on the file that couldn’t be synchronized and select View sync problems from the context menu.

   

2. Users can either choose to keep both files as two separate versions, or open an Office app to determine the changes between the two files.

   

3. After opening in Office users can find a Resolve button after clicking on the Info tab in the menu.

   

4. This opens the document in the Conflict view and users can review changes between the original document and the modified document.

   

5. After reviewing all the changes users can save the file and it will automatically be synchronized with OneDrive.

When opening the OneDrive page, users will find a list of Shared libraries which are based on the matters in MatterCenter. By opening a Shared library uses have access to their matter folders and files through OneDrive.

OneDrive can be installed as an App to a user’s PC to enable synchronizing folders and files while working locally or offline. Proceed with the following steps to install OneDrive on a PC:

1. Visit https://onedrive.live.com/ and download the OneDrive client.
2. After installing the client users will be prompted to enter their Office 365 credentials.
3. OneDrive will create a folder on the PC with contents identical to the contents of the online OneDrive folder. From now on this folder will continuously synchronize its contents with the cloud, so users are always ensured to have the most updated version of their files back-upped in the cloud and available on any device.

4. Within the OneDrive folder every folder and file will have a Status which indicates whether the file is synchronized with Cloud. Two blue arrows indicate that the synchronizing is currently happening, a green check mark indicates a synchronized file and a red cross indicates that an error occurred (possibly because of a faulty Internet connection).

5. OneDrive is now successfully installed.