---
title: Email File Attachments and File Links
description: "Users can attach a file from DMSforLegal to an Outlook email. Users can also insert a link to a DMSforLegal file into an email. **Attach Document to Email** 1. Create the email 2. On the Outlook ribbon, in the DMSforLegal…"
url: "https://epona.com/knowledge-base/email-file-attachments-and-file-links/"
updated: "2025-09-10"
category: Email Management
tags:
  - English
---

# Email File Attachments and File Links

Users can attach a file from DMSforLegal to an Outlook email. Users can also insert a link to a DMSforLegal file into an email.

**Attach Document to Email**

1. Create the email
2. On the Outlook ribbon, in the DMSforLegal section of the Message tab, click on the middle button that says **Attach DMS File.**

![](https://www.epona.eu/wp-content/uploads/sites/3/2020/04/image048-1.png)

1. Within the *Attach File* dialogue box that opens, there are many ways you can locate the file you want. The contents display area is a large section in the middle indicated by the red box below.

![](https://www.epona.eu/wp-content/uploads/sites/3/2020/04/image049-1.png)

*Note: On the left side panel your entire *DMS* tree is visible. Underneath the tree is the *_Recent documents* file which includes all your Word, Excel, PowerPoint, PDFs, etc. files opened on the device you’re currently on.

On the right-side panel is the selected folder content display area. By default, the *_Recent documents* folder is selected and on the right-side panel the folder contents are displayed.

1. Within the Attach File dialogue box, either:

- - **Browse** for and select document

- - Use the **search box** to locate the file

- - Click **dropdown arrow** to the right of the text field box to view recently opened folders.

![](https://www.epona.eu/wp-content/uploads/sites/3/2020/04/image050-1.png)

1. Click **OK**

#### **Insert link to document in email**

You can insert a link to a document from *DMSforLegal*directly into an email instead of attaching the document.  This gives you more control and security over your content by setting permissions such as *Read Only*, or *Allow Editing*, prior to sending the document.

To insert the link, follow the steps outlined and labeled in the images below.

1. Create the email. Insert cursor into email where link is to be placed
2. From the Message tab on the Outlook ribbon, click **Link DMS file**

![](https://www.epona.eu/wp-content/uploads/sites/3/2020/04/image051-1.png)

1. Within the Link File dialogue box, either:

- - **Browse** for and select document

- - Use the **search box** to locate the file

- - Click **dropdown arrow** to the right of the text field box to view recently opened folders.

![](https://www.epona.eu/wp-content/uploads/sites/3/2020/04/image052-1.png)

1. Click **OK**. A link to the SharePoint server is inserted.

#### **Attach and link**

It is possible to combine the above attachment and linking procedure by clicking the arrow next to **Attach DMS file** and selecting **Attach and Link**. The attached file will be automatically linked in the email.

![](https://www.epona.eu/wp-content/uploads/sites/3/2021/12/2021-12-17_10-53-37.png)

 

![](https://www.epona.eu/wp-content/uploads/sites/3/2021/12/2021-12-17_10-54-02.png)