AI prompts for a DMS: where do you start? A practical example

A practical example

Prompt engineering is a crucial component when using AI to ensure the reliability and relevance of generated information. At Epona, we focus on preventing hallucinations where the AI model produces incorrect or irrelevant information. In this article, you will learn more about the importance of prompts and some real-life examples.

Reliable results

Our DMS solution provides high-performance AI features that compare file-related content with AI-generated content and public sources such as Rechtsorde. By keeping prompts current and based on the latest laws and regulations, we ensure that results remain reliable and relevant. Moreover, we enable users to save and share prompts. This ensures the quality of the output and facilitates the user.


For example, a lease agreement can be compared with other agreements on file to identify differences and similarities. This enables accurate and relevant legal analysis. We support users in storing and sharing well-formulated prompts. This way, you get accurate and consistent results.

Prompt examples from practice

An international law firm with 1100 employees is currently experimenting with AI capabilities within our DMS. For this purpose, a prompt library has been created with the most frequently asked queries and questions posed to an AI app, such as the prompts below:
  • Generate Document Outline: helps outline the structure of legal documents such as contracts or memoranda, saving time in initial formatting.
  • Find Legal Precedents: searches databases for relevant legal precedents to reinforce arguments or clauses within documents.
  • Check for Legal Compliance: scans documents for compliance with applicable laws and regulations, highlighting potential areas of concern.
  • Review Document Language: analyses language for legal accuracy and clarity, and makes suggestions for improvements.
  • Create Document Templates: helps create customisable templates for commonly used legal documents, improving future drafting processes.
  • Automate Citations: automatically generates accurate citations and references according to specified citation styles. This reduces manual citation work.
  • Proofread for Legal Terminology: highlights potential errors or inconsistencies in the use of legal terminology.
  • Analysis Contract Risks: recognises potential risks or ambiguities in contracts and provides suggestions to reduce or clarify them.
  • Track Document Revisions: tracks and manages document revisions, allowing easy comparison between versions and version control.
  • Integrate Electronic Signatures: facilitates the integration of electronic signatures, which streamlines the signing process for legal documents.

The importance of well-formulated prompts

Developing and using well-formulated prompts is essential for AI to work effectively. Prompts should be clear, specific and focused on the desired outcome. This helps not only to make AI’s output accurate and relevant, but also to increase the reliability of the information generated.

At Epona, we help users create and optimise these prompts. By leveraging our expertise in prompt engineering within our DMS solution, law firms use AI without worrying about the quality and accuracy of the results.

Practical example: using AI prompts for a lease agreement

Imagine you need to draft a lease and want to check for legal accuracy and compliance with current legislation. Using our DMS solution and well-formulated prompts, you can easily:

  • Generate a document template that includes all necessary clauses.
  • Look up relevant legal case law to strengthen the agreement.
  • Scan the document for compliance with applicable laws and regulations.
  • Check the language of the agreement for legal accuracy and clarity.
  • Automatically generate legal references.

By following these steps, you will not only save time but also increase the accuracy and reliability of your legal documents.

Benefits
Using AI within a DMS

Using AI within a DMS offers huge benefits for legal professionals. By developing and optimising well-formulated prompts, law firms benefit from reliable and relevant AI-generated information. At Epona, we are happy to help you integrate AI into your work processes and ensure the quality of your legal documents.

Want to know more about creating AI prompts for your DMS? Contact us or download our whitepaper for more information.

Whitepaper “Artificial Intelligence & Document Management Systems”

This article is part of the “Artificial Intelligence & Document Management Systems” campaign, in which we address the opportunities and challenges for legal professionals. This campaign also includes a whitepaper. In this whitepaper, we discuss the benefits and challenges of Artificial Intelligence (AI) for document management within the legal sector. We explore how AI is being used to automate tasks and gain valuable insights into office operations. We also cover the legal impact of AI and provide guidance on how to deal with these aspects. Packed with practical tips, of course!